Transplant Complications Working Party Educational Meeting

How to survive stem cell transplantation and CAR T-cell therapy 

Treatment related mortality and morbidity remain major challenges in stem cell transplantation and in CAR T-cell therapy. Losing a patient’s life due to a treatment-related complication is always a tragedy for everybody being involved. The good news is that optimizing prevention and management of complications improves survival and reduces morbidity. The course will specifically focus on practice-based topics that are underrepresented in articles or books. Attendees will get hands on teaching by clinical experts on how to improve competence and skills. After this course, the attendees and their respective patients will be able to survive stem cell transplantation and CAR T-cell therapy.

Zinaida Perić — TCWP, Past Chair
Ivan Moiseev — TCWP, Past Secretary
Olaf Penack — TCWP, Chair-Elect
Lars Klingen Gjærde — TCWP, Secretary
Aron Grubešić — TCWP, Local Organiser

Please refer to the above “Preliminary Programme” button for the latest version.

CASE SUBMISSION

Please consider using the “Case & Grant Submission” button above to start the submission process. Beware that this submission does not imply the registration to the meeting, so please, do not forget to register by using the “Registration” button.

Case Topics
Prevention of transplant complications
Patient journey through early complications
Patient journey through CAR t-cell therapy
Patient journey through CAR T-cell therapy complications 
 

EBMT TRAVEL GRANTS

EBMT is thrilled to announce the expansion of the EBMT Travel Grant programme, designed to enhance participation, foster inclusivity, and advance education within our Educational Meetings.
These grants intend to alleviate the financial burden of in-person attendance to meetings, covering registration fees, and providing coverage for travel and accommodation expenses. 

TRAVEL GRANTS FOR CASE PRESENTERS

• Up to €3,000 to be distributed among the oral presenters (junior physicians) 

The grant will reimburse travel and accommodation expenses incurred after attending the educational meeting, up to the specified and notified maximum amount. Additionally, recipients will receive a complimentary registration to the event.

Eligibility Requirements
To be eligible for a Travel Grant for Case Presenter, applicants must:

• Submit a case through the system (max. 500 words). You will find the main topics when you access the submission system.
• Register for the meeting via the registration platform and complete the payment. Applicants are entitled to cancel for a full refund if they do not receive a grant according to the given deadline.
• Submit proof of their trainee, junior faculty or nurse status. Junior faculty is defined by EBMT as having five years or less of experience in a faculty role. EBMT recommends a letter from the institution’s Head of Department, please find a template here. No seniority status restriction applies to nurses.

Please, note that EBMT will collect the date of birth of the presenter for statistical purposes; however, age is not an eligibility criterion for accessing these grants.

Application Requirements
To apply for the grant, interested individuals are required to submit the following documents:

• CV (Curriculum Vitae)
• Letter of Motivation

Selection Process
The selection of grant recipients will be conducted by the Organisers of our event. Candidates will be evaluated based on their merits and the quality/relevance of their work.

Other Information
Eligible applicants who do not require or cannot accept a grant can select not to apply during the case submission. This does not have an impact on the eligibility of the case.
Non-trainee or non-junior faculty are welcome to submit their cases, but they will not be eligible for a grant. This does not have an impact on the eligibility of the case.

Timeline

• Submission Deadline (*):  10 August 2025; 23:59 CEST
• Selection communication: 20 August 2025
• Deadline for confirmation from selected participants: 27 August 2025; 23:59 CEST

(*) In case the submission deadline is extended, communication, and confirmation deadlines will be adapted accordingly.

OUTREACH TRAVEL GRANTS

EBMT offers 1 outreach travel grant for this Educational Course to improve access to education from participants residing in countries classified as low-income, lower-middle-income, and upper-middle income economies. The grant will cover registration fee costs, and a maximum €1,800 reimbursement for travel and accommodation expenses.

Outreach grants are not linked to case or abstract submission, but applicants are encouraged to submit their work if it is relevant to the meeting programme.

Eligibility Requirements 
To be eligible for an outreach grant, applicants must:

• Provide proof of residency in a country classified by The World Bank Group as a low-income, lower-middle-income, or upper-middle-income economy, regardless of seniority. Please note that Ukraine is currently included in the low to lower-middle-income category by EBMT.
• Submit proof of residency in a country classified by The World Bank Group as an upper-middle-income economy (only applicable to trainees or junior faculty).
• If applicable, provide proof of trainee or junior faculty status. Junior faculty is defined by EBMT as having five years or less of experience in a faculty role. A letter from the institution's Head of Department is recommended; a template can be found here.

Please note that while EBMT will collect applicants' dates of birth for statistical purposes, age is not a criterion for eligibility.

Only trainee or junior faculty residents of countries defined by The World Bank Group as upper-middle-income economies are eligible for an outreach grant.

Please note that EBMT will collect the date of birth of the applicant for statistical purposes, but age is not an eligibility criterion to access these grants.

Application Requirements
To apply for the grant, applicants are required to submit through the system the following documents:

• CV (Curriculum Vitae)
• Letter of Motivation

For senior faculty (more than five years of experience in a faculty role) from low-income and lower-middle-income economies, it will be required that they mention their community impact plan (how they plan to disseminate the knowledge acquired in their respective local communities) in their Letter of Motivation.

Selection Process
The selection will be conducted by the Scientific Committee of the meeting. Candidates will be evaluated based on their merits.

Timeline

• Submission Deadline (*):  10 August 2025; 23:59 CEST
• Selection communication: 20 August 2025
• Deadline for confirmation from selected participants: 27 August 2025; 23:59 CEST

(*) In case the submission deadline is extended, communication, and confirmation deadlines will be adapted accordingly.

This grant programme is a testament to our commitment to inclusivity, accessibility, and education. We believe that by removing financial barriers and amplifying diverse voices, we can create a more enriching and vibrant experience for all.

Registration 

The registration will close on 29 September 2025 at 23:45 CEST, or when sold out.

EBMT members can use their CIC code to enjoy the early bird fee until the registration closes or it is sold out. If you are not part of EBMT yet, please consider becoming a member. For more information, visit this page.
*Nurses, Data Managers, and Students will need to provide accreditation (ID card or letter from your institution) during the registration process.

The registration fee includes entry to all sessions, catering during the course, access to the Networking Dinner, and the certificate of attendance.

To register, please click on the “Register” button above. You can pay by credit card or wire transfer. Should you need a VISA letter, you’ll be able to download it after the registration process.
If you have any questions, please contact: education.events@ebmt.org and include "TCWP 2025" in the subject line.

Registration Cancellation Policy

All cancellations must be electronically mailed or postmarked by using the "Modify registration" button above.

Refund of registration fees will be as follows:

• In case of cancellation, up until one month prior to the beginning of the meeting, your registration fee will be reimbursed in full (less bank charges).
• If the cancellation is notified between 15 and 30 days prior to the beginning of the meeting, 50% of the registration fee will be reimbursed (less bank charges).
• Cancellations notified between 1 and 15 days registration fee will not be refunded.

Certificate of Attendance

After the event, you will receive an email with a short survey to evaluate the course. Once you have completed it, you will be able to download the certificate of attendance.

Venue

EBAH-CME Accreditation

We are pleased to announce that this educational course will be accredited by the EBAH-CME credits system.

In order to collect your EBAH-CME credits, we recommend that you create an EBAH-CME account by clicking here. By registering on the EBAH-CME website, you will have access to the record of all other events you have already been accredited for. After the meeting, an updated attendance list will be uploaded to the EBAH-CME website.

If you already have an account, you will receive an email to evaluate the course and claim your points. If after 15 days you have not received an email regarding your credits, please contact the EBMT Educational Events Unit at education.events@ebmt.org.

Sponsorship

There are various opportunities to support this meeting. For more information, please email fundraising@ebmt.org to indicate your interest.