Accreditation is granted for a period of 4 years, but every accredited centre has a number of responsibilities that they must attend to during that period:
Step 8: Maintain Accreditation
Annual Report
Accredited centres are required to submit an annual report to JACIE. The report is a brief summary of important changes (where they occur) in the accredited facilities and some information related to transplantation and quality management. A copy of the report form is available for download below.
The report is presented every year on the anniversary of the accreditation being awarded (not the inspection date). The JACIE Office will contact the centre around this time to request the completed report.
Depending on the information reported, JACIE may request further information or a focussed on-site visit, e.g. where a laboratory has moved to a new location. In most cases, no further action is required.
Interim Audit
The interim audit takes place at the end of the second year of accreditation. The interim audit focuses primarily on the quality management system in the Clinical Units. Collection and Processing facilities must submit evidence that they are currently licenced/authorised by the appropriate regulatory authority(s).
The interim audit will be based on the same edition of the Standards used for the preceding accreditation of the centre.
A detailed description of the Interim Audit is available below, as well as the Checklist, a .zip file containing the Interim Audit documents, and a template for the Interim Audit Report so that you can understand what aspects of your centre the inspectors will focus on.
Renewal Application
The process to apply for reaccreditation is identical in practically all respects to first-time applications. Your application form will give JACIE the necessary information to assess if your centre is eligible for reaccreditation and to understand the structure of your centre or programme and relationships with other institutions.
We encourage you to submit reaccreditation applications well in advance of the expiry of your current accreditation. This will help avoid any gap between accreditations. However, JACIE does not penalise centres for allowing their accreditation to lapse, because JACIE remains a voluntary programme. Where there are external requirements to be JACIE-accredited, the centre should assess for themselves the impact of any lapse between accreditations.
