Haemoglobinopathies Working Party Annual Meeting

Please consider using the “Submit a Case and Apply for a Travel Grant” button above to start the process. Beware that this submission does not imply the registration to the meeting. 

The EBMT is thrilled to announce the expansion of the EBMT Travel Grant programme, designed to enhance participation, foster inclusivity, and advance education within our Educational Meetings. These grants intend to alleviate the financial burden of in-person attendance to meetings, covering registration fees, and providing coverage for travel and accommodation expenses. 

Travel Grants for Poster Presenters 

Eligible poster presenters selected for the scientific programme committee of this educational course will receive an EBMT Travel Grant. The grant will cover registration fee cost, and a maximum reimbursement for travel and accommodation expenses. 

• 6 travel grants for poster presenters of €500

Outreach Travel Grants

Outreach Grants are also available, we encourage you to submit your work and check the correct option while applying.

• 2 travel grants of €900 for physicians residing in countries classified as Low-income or lower-middle-income country residents (including Ukraine) or from Upper-middle income countries (applies to trainee/junior faculty only).

Submitting a case is not required to receive an Outreach Grant; nevertheless, applicants are encouraged to submit an abstract linked to the scientific programme to reinforce their application, even when no presentation is planned.

The reimbursement will not be paid in advance, but rather after the meeting, upon receipt of the completed reimbursement form along with all relevant receipts in the correct format.

Eligibility Requirements 

To be eligible for a presenter grant, applicants must:

• Submit a case through the system (max. 500 words). You will find the main topics when you access the submission system.
• Submit proof of their trainee, junior faculty or nurse status. Junior faculty is defined by EBMT as having five years or less of experience in a faculty role. EBMT recommends a letter from the institution’s Head of Department, please find a template here.

Please note that the EBMT will collect the age range of the presenter for statistical purposes; however, age is not an eligibility criterion for accessing these grants. Submitters who have been awarded an EBMT Grant within the last three years will have lower priority for a new grant than those who have not received one in that period.

Application Requirements 

To apply for the grant, in addition to submitting the case, applicants are required to submit the following documents through the platform:

• CV (Curriculum Vitae)
• Letter of Motivation (maximum 350 words)

Other Information

Eligible applicants who do not require or cannot accept a grant can select not to apply during the submission. This does not have an impact on the eligibility of the case.

Non-trainee or non-junior faculty are welcome to submit their cases, but they will not be eligible for a grant. This does not have an impact on the eligibility of the case.

Selection Process

The selection will be conducted by the Scientific Programme Committee of the educational course. Candidates will be evaluated based on their merits and the quality/relevance of their work. 

Important deadlines

Submission Deadline (*): 15 June 2026, 23:59 CEST
Communication of Selection Results: 25 June 2026
Deadline to Confirm Participation: 2 July 2026, 23:59 CEST
* In case the submission deadline is extended closer to the date, communication, and confirmation deadlines will be adapted accordingly.

This EBMT grant programme is a testament to our commitment to inclusivity, accessibility, and education. We believe that by removing financial barriers and amplifying diverse voices, we can create a more enriching and vibrant experience for all.

You can register here.

The registration will close on 14 September 2026 at 23:45 CEST, or when sold out.

EBMT Members can use their CIC code to enjoy the early bird fee until the registration closes or it is sold out. If you are not part of EBMT yet, please consider becoming a member. For more information, visit this page.

The registration fee includes access to all sessions, catering during the event, and social activities according to the programme. The registration fee includes VAT.

You can pay by credit card or wire transfer. Should you need a VISA letter, you’ll be able to download it after the registration process.

If you have any questions, please contact education.events@ebmt.org and include "HWP 2026" in the subject line.

Registration Cancellation Policy

All cancellations must be done through the registration system by modifying your registration, and must be notified to education.events@ebmt.org. Refund of the registration fees will be as follows:

• For cancellations notified 30 days prior to the beginning of the event, your registration fee will be refunded in full (minus bank fees).
• For cancellations notified between 30 and 15 days prior to the beginning of the event, 50% of your registration fee will be refunded (minus bank fees).
• Cancellations notified less than 14 days prior to the beginning of the event will not be refunded.

Certificate of Attendance

After the event, you will receive an email with a short survey to evaluate the course. Once you have completed it, you will be able to download the certificate of attendance.

The Educational Meeting will be held in Regensburg, Germany, only in person at the Novotel Zentrum Regensburg.

How to get to the venue:

Regensburg is easily accessible from several major airports:

• Munich Airport (MUC) – approximately 1.5 hours by train
• Nuremberg Airport (NUE) – approximately 1.5 hours by train

Regensburg is well connected by Germany’s rail network. Direct trains run frequently from Munich, Nuremberg, and other major cities. The Novotel Zentrum Regensburg is a 5-minute taxi, or 10-minute walk from Regensburg Hauptbahnhof (main train station).

Travel and accommodation

Participants will be responsible for covering their travel and accommodation costs. Please note that EBMT does not manage hotel availability or set prices.

Important information

EBMT cannot accept liability for personal accidents or loss of or damage to the private property of participants. Participants are advised to take out their own personal travel and health insurance for their trip.

Please ensure you have a valid passport/ID to travel to Germany. Should you need a VISA letter, you will be able to download it after the registration process. 

Further information will be available soon.