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Venue Selection Process for the Annual Meeting 2026

Deadline for applications: 27th July 2022

The EBMT invites EBMT members to submit Expressions of Interest to Bid for hosting the upcoming 52nd EBMT Annual Meeting that will take place in 2026. The Annual Meeting will include:

52nd Meeting of the Physicians,
42nd Meeting of the EBMT Nurses Group,
25th Meeting of the Data Management Group,
20th EBMT Patient, Family and Donor Day (PFD),
18th Meeting of the Quality Management Group,
15th Cell Therapy Day,
15th Paediatrics Day,
11th Pharmacists Day,
10th Psy Day,
8th Transplant and Search Coordinators Day,
7th Multi-stakeholder Forum on Innovative Cellular Therapies,
6th Lab Technicians Day,
5th Trainee’s Day, and
4th Practise Harmonisation Day

Outlined below is important information about the Annual Meeting and the application process.

The EBMT Annual Meeting is the society’s key activity in terms of scientific networking. It is also the primary source of revenue to support the EBMT studies, registry, educational activities, including the Annual Meeting, and accreditation (JACIE). Thus, the EBMT together with the local organising committee bear the financial and organisational responsibilities of the Annual Meeting. Maximisation of profit is therefore an important strategic goal, but this must be balanced by other key objectives:

  • Deliver a successful and sustainable Annual Meeting that is accessible and relevant to the delegates (and the EBMT community at large).
  • Foster a long-term collaborative relationship with industry sponsors.
  • Promote transparency and accountability to members and delegates.

Important note

The information below reflects the reality of the EBMT as it stands now in June 2022, and does not reflect any possible or eventual changes of the society we are not aware of currently. EBMT is in a process of evolution; transitioning the Annual Meeting first from in-person to fully virtual, and now to a hybrid meeting with both in-person and virtual components as we navigate the coronavirus pandemic and the current global landscape.

It is of the utmost importance that the conditions of the bids reflect the flexibility that is needed in the coming years. The flexibility and city/venue support offered will be regarded as key points of consideration for successful bid candidates.

Only candidates whose bids include strategic proposals for risk reduction and favourable adaptability to changing conditions with the future impact of COVID-19 and/or analogous pandemics/emergency situations in mind will be considered.

The Board reserves the right to change the organisation or the conditions/requirements to hold the EBMT Annual Meeting. Decisions are made during Board Meetings and candidates considering hosting EBMT Annual Meeting will be informed accordingly including any possible changes and their impact.

Description

Frequency Annual
Time of year End of March/beginning of April (it should not be scheduled during the Easter holiday, i.e. weeks containing Good Friday & Easter Monday) anytime from 15th March (earliest start date) to 15th April (latest end date).
Venue European City with capacity to host meeting
Official language English
Selection of venue By EBMT Board (based on evaluation of bids satisfying predefined criteria by EBMT Executive Office)
Duration Sunday to Wednesday (3 ½ days in the venue; possibility of extension of meeting dates for virtual program content)
Industry Symposia Sunday
Exhibition build-up Friday and Saturday (2 days) 
Exhibition dismantling Tuesday evening or Wednesday afternoon
Group badge pick up Saturday afternoon

Timing

Timing for EBMT Annual Meeting Venue Selection Process June 2022 - October 2022

TIMELINE
ACTION
RESPONSIBLE
ADDRESSEE

20 Jun 2022

Announcement of “Invitation to Bid” (including deadlines) EBMT Executive Office EBMT Members
27 Jul 2022 Submission of “Expression of Interest to Bid” document for the EBMT Annual Meeting and any relevant supporting documents (e.g. venue brochures)

Prospective Congress President
Prospective Congress Venue

EBMT Executive Office
Aug 2022 Conference call (if necessary) EBMT Executive Office Prospective Congress President
Prospective Congress Venue
Aug 2022 Pre-Selection of a maximum of 4 candidacies
Invitation to proceed with the Bidding Process
EBMT Executive Office Prospective Congress President
Prospective Congress Venue
9 Sep 2022 Submission Deadline for “Complete Bid Document”
Site visits if necessary hosted by the city/venue
Prospective Congress President
Prospective Congress Venue
EBMT Executive Office
28-29 Oct 2022 Evaluation and Presentation of Bids – final Decision during the Board Meeting EBMT Executive Office Prospective Congress President
Prospective Congress Venue