EHA-EBMT 7th European CAR T-cell Meeting

The European Hematology Association (EHA) and the EBMT are excited to announce the 7^th edition of the jointly organized European CAR T-cell Meeting.  

Dates: February 6-8, 2025
Location: Strasbourg, France
Format: Hybrid
Chairs: Maria Themeli & Anna Sureda

The meeting covers a broad range of topics spanning the scientific and translational, clinical and commercial development in the field of CAR T. The programme will bring you all the latest developments in CAR T-cell therapy including previously unpublished clinical data, as well as progress in manufacturing, toxicity modeling, innovative CAR design, CAR delivery methods, and novel applications of CAR T-cell therapy. Join the meeting and have the chance to hear outstanding developments and network with your peers and renowned experts
in the CAR T-cell therapy field.

Format

This is a hybrid meeting, which can be attended physically or virtually. The emphasis lies on physical participation in the programme, but most sessions will be livestreamed via a virtual platform for those who can only follow the programme remotely. 

Target audience

The target audience is haematologists, oncologists, physicians, scientists, nurses, patient organization representatives, manufacturing specialists, pharmacists, data managers and supply chain managers. 

Scientific Programme Committee

The meeting is led by Anna Sureda and Maria Themeli, in close collaboration with the Scientific Programme Committee (SPC). Together they have created the programme and helped select speakers. The members are: 

Natacha Bolaños (Spain) 
Julio Delgado (Spain) 
Nico Gagelmann (Germany) 
Raffaella Greco (Italy) 
Ulrich Jäger (Austria) 
Michelle Kenyon (United Kingdom) 
Ulrike Köhl (Germany) 
Stephan Mielke (Sweden) 
Mairéad Ni Chonghaile (Ireland)
Jana Pelouchova (Czech Republic) 
Annalisa Ruggeri (Italy) 
Koray Yalcin (Türkiye) 

The programme will cover various CAR T-cell related topics and will include keynote lectures, interactive debate sessions, and more. Please, click the button above and see the programme at a glance.

Abstract and Case submission

Abstract submission is an important part of the 7^th European CAR T-cell Meeting. As a participant, you will have the opportunity to submit an abstract or case report for this meeting, and (if accepted) have the possibility to discuss it with the international faculty and your peers.

Please note that the submission of an abstract/case report constitutes a formal commitment by the author to attend the meeting in Strasbourg, France (if the abstract is accepted) and, if required, present the abstract as an oral or poster presentation in the session and the time assigned by the Scientific Program Committee.

Submission procedure

The abstracts / clinical cases submitted via the submission portal will be reviewed and allocated by the Scientific Program Committee (SPC). There are two deadlines for abstract submission of 7th European CAR T-cell Meeting, which are October 31, 2024 (23:59 CET) and January 12, 2025 (23:59 CET). Submissions received after January 12, 2025 (23:59 CET) will not be considered.

• Regular abstract/clinical case submission
  • Submission duration: July 1, 2024 - October 31, 2024 (23:59 CET)
  • Authors will be informed about the allocation by November 20, 2024
• Late-breaker abstract/clinical case submission
  • Submission duration: January 1, 2025 - January 12, 2025 (23:59 CET)
  • Authors will be informed about the allocation by January 20, 2025

Should you have any questions regarding the abstract submission or terms, please contact scientificmeetings@ehaweb.org.

Guidelines for the abstract/case report submission

The Abstract and Clinical Case Submission Guidelines of the 7^th European CAR T-cell Meeting are intended to provide clear instructions before submitting an abstract. You are kindly requested to carefully read the guidelines.

• Title count: max. 300 characters incl. space.
• Character limit: 3500 characters (incl. spaces & punctuation / excl. headers in the template).
• Please use the following subheadings: Background / Aims / Methods / Results / Summary - Conclusion
• Images have to be submitted as JPEG, TIF, or GIF files:  
  • Due to limited space, only a simple graph/image can be submitted.
  • Images and graphs should reproduce well in black and white.
  • Image file should not exceed 500KB.
• Authors: There is no limit to the number of authors.

References are obligatory when submitting an abstract or clinical case.

Abstract and clinical case submission topics

1. Clinical case on lymphoma 
2. Clinical case on adult/pediatric acute lymphoblastic leukemia
3. Clinical case on multiple myeloma
4. Clinical case on solid tumors
5. Clinical case on autoimmune diseases
6. Clinical case on management of toxicity (incl. side effects) 
7. CAR-based Cellular Therapy - Preclinical: Innovative T cell engineering, CAR designs and optimization of CAR T cell function
8. CAR-based Cellular Therapy - Preclinical: CAR T cell manufacturing methodologies
9. CAR-based Cellular Therapy - Preclinical: Novel in vivo and in vitro models to functionally evaluate CAR T cells
10. CAR-based Cellular Therapy - Preclinical: Mechanistic studies of CAR T efficacy and toxicities and tumor resistance
11. CAR-based Cellular Therapy - Clinical: Clinical investigations into therapeutic applications of CAR-T cell in oncology and other fields, adult/pediatric indications
12. CAR-based Cellular Therapy - Clinical: Challenges of CAR-based cellular therapy (improving effectiveness, CAR-T cell persistence and reducing toxicity of the therapy)
13. CAR-based Cellular Therapy - Clinical: Diagnosis and treatment of toxicities (early and late)
14. CAR-based Cellular Therapy - Clinical: Biomarkers
15. Quality of Life
16. Access to CAR T

Key dates

A list of deadlines and important dates can be found below:

Presenting author registration

Oral presenting authors of accepted abstracts and/or cases will be allowed to register with the Early Registration discount fee, for which the details will be shared in the acceptance letter.

All other authors wishing to attend the meeting should complete their registration before December 1, 2024 (23:59 CET) to take advantage of the Early Registration discount fee.

Abstract awards

Don't miss the opportunity to apply for the 5th Emerging Investigators EHA-EBMT Joint Fellowship Awards in the Field of Cell Therapy and Immunotherapy 2025.

Introduced in 2021 and after 4 editions, we are excited to announce the 5th Emerging Investigators EHA-EBMT Joint Fellowship Awards in the Field of Cell Therapy and Immunotherapy 2025. Submitters under 40 years old at the time of the submission, can apply for this award and the Scientific Program Committee will select 3 winners. Winners will receive 10 000€ and the opportunity to present their work on Day 1.

Find more information here.

Individual registration

Hybrid registration includes:

• In-person access to the scientific and educational sessions of the meeting
• Access to the virtual platform
• Meeting materials
• Coffee/tea breaks on February 6-8, 2025 and lunches on February 7-8,2025
• Access to the Welcome Reception
• Access to the Poster Session(s) and viewing of the physical poster boards

Virtual registration includes:

• Access to the virtual platform
• Access to the livestream of scientific and educational sessions
• Virtual meeting materials
• Q&A with presenters in writing only

Registration Fees

* If you are registering for the discounted Nurses, patients & patient advocates, data managers, and students fee, please submit your accreditation (during the registration process) as proof so we can approve your eligibility for the reduced registration fee.

** Members of EHA and/or EBMT: Only members who have paid their membership fee are eligible to receive the discounted registration fee. Check your EHA membership status by contacting membership@ehaweb.org, or your EBMT membership by contacting membership@ebmt.org.

**Junior EHA membership fee is only 20 Euro, click here for more information.

** If you are not part of EBMT yet, please consider becoming a Member. For more information visit this page.

Please note:

• All fees include VAT
• Registration is possible until February 8, but to ensure you have timely access to the platform we recommend registering by February 3, 2025.
• Registration payment will be limited to credit card only as of Thursday, January 30, 2025. If you want to pay by bank transfer, please ensure you have completed your registration by January 29, 2025.

Group registration

If you would like to register a group (10 or more persons), please fill in the group registration input sheet and send it to scientificmeetings@ehaweb.org.

Press registration

Press accreditation and registration are required to attend this meeting. Press registration is free and includes complimentary meeting registration. To register, please complete this form. The following information will be requested during the registration process.

• a copy of your press credentials,
• a letter of assignment from the media organization being represented,
• two bylined medical/health/science articles published within the last 6 months.

Your credentials will be checked and when approved, you will receive a confirmation.

Media and Embargo Policy

Access the Media and Embargo policy for the 7^th European CAR T-cell Meeting here.

Name changes

Name changes are permitted until Sunday, January 19, 2025. Please note that after this date, a fee will be required to process the name changes (€50 each).

Cancellation of registration

In the event of cancellation, a written notification must be sent by email to scientificmeetings@ehaweb.org. The following refund conditions shall apply:

• In case the cancellation is received by the organizers 30 days or more prior to the beginning of the meeting, your registration fee will be reimbursed in full (minus bank charges).
• In case the cancellation is received by the organizers between 15 and 30 days prior to the beginning of the meeting, 50% of the registration fee will be reimbursed (minus bank charges).
• Cancellation notified less than 15 days prior to the beginning of the meeting will not be reimbursed.

Accommodation

A list of recommended hotels along with potential booking links offering discounted rates will be shared with registered participants. This list includes hotels close to the meeting venue and features a map for viewing their locations. 

Travel grants are intended to support young investigators to participate in the 7th European CAR T-cell Meeting; therefore, applicants should be 40 years of age or younger. 

The travel grant includes complimentary registration arranged by EHA/EBMT for on-site attendance only and compensation for travel arrangements (reimbursed after the meeting). There are a limited number of travel grants for both European and non-European applicants.

Please refer to the Travel Grant Application Guidelines for the detailed information. 

Eligibility criteria

• The applicant is 40 years of age or younger at the time of travel grant application;

• The applicant is an EHA and/or EBMT member or has applied for a membership by October 17, 2024, with the 2024 membership fee has been paid by October 24, 2024;

• A valid motivation letter with an up-to-date resume/CV.

• It is not mandatory to submit an abstract to the 7th European CAR T-cell Meeting, while abstract submitters of the meeting will have the priority to receive the grant.

*Only members who have paid their membership fee will be eligible for a discount on the registration fee. Check your EHA Membership by sending an e-mail to membership@ehaweb.org and/or your EMBT membership by sending an email to membership@ebmt.org.

Travel grant coverage

European grant recipients:

• Complimentary registration arranged by EHA/EBMT for on-site attendance;
• Maximum of € 750 for travel arrangements;
• A reimbursement form must be completed (after the meeting), and the grant amount will be transferred after the meeting based on the attendance obligations.

Non-European grant recipients:

• Complimentary registration arranged by EHA/EBMT for on-site attendance;
• Maximum of € 1500 compensation for travel arrangements;
• A reimbursement form must be completed (after the meeting), and the grant amount will be transferred after the meeting based on the attendance obligations.

Application

The selection of travel grant recipients will be at the meeting organizers' discretion. Only applications that meet the eligibility criteria will be considered. The application deadline is October 31, 2024 (23:59 CET). Applicants will be notified of their travel grant status by email by November 20, 2024.

 A list of deadlines and important dates can be found below:

Palais de la Musique et des Congrès

Place de Bordeaux
67000 Strasbourg
France

EBAH CME Accreditation

Continuing Medical Education (CME) is widely accepted to encourage individual practitioners to maintain and develop professional knowledge and skills keeping up-to-date with latest developments within the field. The meeting will be accredited by the EBAH system. Participants of this meeting are eligible to receive one Continuing Medical Education (CME) credit point for every hour of accredited activity from the EBAH system.

Sponsorship

There are various opportunities to support this meeting. For more information please send an email to fundraising@ebmt.org and/or sponsorship@ehaweb.org.

Major Partner