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FAQs

General Questions

Why an EBMT 2020 Virtual Annual Meeting?

In light of the global COVID-19 pandemic and its extensive worldwide impact, the EBMT Board has made the decision to hold the 46th EBMT Annual Meeting (EBMT 2020) as a virtual edition, which will take place from Saturday 29th August to Tuesday 1st September, 2020. The decision to not hold an in-person meeting was taken with the health and safety of our members and attendees, as well as the patients and communities that they serve, as the primary concern of EBMT.

The Virtual Annual Meeting will be hosted on an innovative virtual conferencing platform, and will allow for such features as session viewing, visiting the virtual exhibition, viewing e-posters, networking with your colleagues and much more!

When will it take place?

EBMT 2020 Virtual will take place from Saturday 29 August – Tuesday 1 September, 2020.

Where can I view the programme schedule?

The programme schedule will be updated in the coming weeks, and then will be available for viewing on the EBMT Annual Meeting website.

What are the registration fees?

The new registration fees are 100€ for EBMT Members, and 150€ for non-members.

If you are already registered to EBMT 2020, you do not need to take action and your registration will automatically be rolled over.

Will it be possible to view the content on-demand after the live event?

Yes. Registration includes access to all content on live-event days, as well as for two months following the virtual meeting dates. After those two months, all content will be available on the EBMT e-learning platform, which all EBMT Members will have access to.

When and where will the EBMT 2021 take place?

The 47th edition of the EBMT Annual Meeting will be held 14 – 17 March, 2021 in Madrid (IFEMA).

Speakers and abstract presenters

Will the programme of EBMT 2020 Virtual change?

The original programme will be adapted to best fit the virtual world. The updated EBMT 2020 Virtual programme will be available on the EBMT Annual Meeting website in due course, and all changes will be communicated personally to all speakers and chairs in the coming weeks. For any questions pertaining to the programme, please contact secretariat@ebmt.org.

I have submitted an abstract, what will happen with my presentation and publication?

Abstract submitters will still have the opportunity to present their work at EBMT 2020 Virtual. All accepted abstract authors will be personally contacted in due course with an update about their abstract presentation format.
Accepted abstracts will still be published in the Bone Marrow Transplantation Journal.
All questions pertaining to abstracts, please contact
abstracts@ebmt.org

Delegates

I am currently registered for EBMT 2020 Madrid, what do I need to do to access the virtual conference?

If you are currently registered for EBMT 2020 Madrid and you wish to attend the virtual conference, you do not need to take any action. Your registration will automatically be carried over for EBMT 2020 Virtual, and you will be reimbursed the difference in price for your registration.

I am registered for EBMT 2020 Madrid, but do not want to attend the virtual conference

If you are registered for EBMT 2020 Madrid and don’t wish to attend the virtual conference, you can contact the EBMT Registration Department (registration@ebmt.org) and request your registration be cancelled. Your registration fee will be reimbursed, minus a 75€ handling fee.

No refunds will be made on cancellations sent after 1 August, 2020.

How do I register for EBMT 2020 Virtual?

Please register via the official online registration form, found here: https://www.ebmt.org/annual-meeting/ebmt-annual-meeting-registration

I have already booked my accommodation, will I receive a refund?

All individual hotel bookings which were made through the EBMT Accommodation Department will be refunded upon request, minus a 50€ handling fee, per room. Should you be interested in keeping your hotel booking for EBMT 2021 in Madrid, we can maintain your booking at no additional cost.

Please kindly note that delays in reimbursements on accommodation bookings can be expected, as all requests will be processed on an individual basis over the coming weeks and months.

No refunds will be made on cancellations sent after 1 August, 2020.

*For individuals who have both registered and booked accommodation through EBMT and wish to fully cancel both, only the 75€ registration handling fee will apply, and the 50€ accommodation handling fee will be waived.


For Group Bookings, please contact accommodation@ebmt.org for more information.

I have already booked my travel to Madrid, what should I do?

For your travel arrangements, EBMT recommends that you contact your travel agency or flight company as soon as possible to cancel your booking.

I have registered for a ticketed event, paid for outside of the general registration fee. Will these events take place at the virtual edition?

Yes, the ticketed events will take place in a virtual format at EBMT 2020 Virtual, and your registration for these events will automatically roll over. In case there is a change to any of these events, you will be contacted separately.

Exhibitors and sponsors

Will there be Exhibition and Sponsorship opportunities for the virtual meeting?

Yes, for already confirmed sponsors and exhibitors, you will be contacted by the EBMT Sponsorship Department to outline your confirmed package for EBMT 2020 Virtual. All items previously booked will have a virtual equivalent, or substitution.

We were not a previous sponsor. Are we able to take on sponsorship opportunities for EBMT’s 2020 Virtual Meeting?

Yes, please contact sponsorship@ebmt.org to learn more about the opportunities available for supporting EBMT 2020 Virtual.