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Important information

Madrid Convention Bureau

The EBMT wishes to acknowledge the Madrid Convention Bureau in thanks for their support and hosting of the 2020 Annual Meeting in Madrid!



Key dates


5 November, 2019 Nurses’ abstract submission deadline
15 December, 2019 Physicians, Data Management, Statistics, Quality Management’s abstract submission deadline
14 January, 2020 Early bird registration deadline
3 March, 2020 Standard registration deadline
22 March, 2020 First day of the Annual Meeting 
25 March, 2020 Last day of the Annual Meeting


Opening Ceremony & Welcome Reception

All registered participants are invited to the Annual Meeting Opening Ceremony on Sunday 22 March, at 6:30 pm in the North Auditorium. The Opening Ceremony will be followed by the Welcome Reception.

Registration Opening Hours

Sunday, March 22 07:30 - 20:00
Monday, March 23 07:00 - 19:00
Tuesday, March 24 07:00 - 19:00
Wednesday, March 25 07:30 - 14:00

Exhibition Opening Hours

Sunday, March 22 08:00 - 18:30
Monday, March 23 08:30 - 19:00
Tuesday, March 24 08:30 - 19:00

Lunch and Coffee Breaks

Lunch and coffee will be served at the Exhibition Hall for all Meeting participants according to the official Meeting breaks as listed in the programme planner.

Language and Simultaneous translation

The official language of the EBMT Annual Meeting is English. Simultaneous translation will be available in the following sessions:

Patient Family and Donor Day, Sunday, March 22 (English <-> Spanish)
Nurses Education Day, Sunday, March 22 (English <-> Spanish)
Psy Day, Monday, March 23 (English <-> Spanish)
Multi-stakeholder Forum on Innovative Cellular Therapies, Tuesday, March 24 (English <-> Spanish)

Photo and audio/video recording privileges

EBMT reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography and/or recording by individuals is not permitted in the scientific, educational and business meetings during any EBMT event, unless specifically pre-authorized by EBMT. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

EBMT Blackout Policy

Industry is welcome to organize evening events during the dates of EBMT 2020 provided these start after the conclusion of the Scientific Programme of that day, including the Poster Sessions.

No meetings or events are to take place during the EBMT 2020 Opening Ceremony and Welcome Reception on Sunday, March 22.

No meetings or events are to be scheduled on the evening of Tuesday, March 24, when the EBMT Networking Event takes place.

Cancellation and Refund Policy

All cancellations must be electronically mailed. Refund of registration fees will be as follows:

  • Postmarked before January 7, 2020 – 100% refund (minus €50 handling fee).
  • Postmarked from January 8, 2020 – 50% refund.
  • No refund on cancellations sent after March 3, 2020.

Refunds will be processed in April 2020 following the completion of the EBMT Annual Meeting.

Certificate of attendance

Following the completion of the EBMT 2020 Annual Meeting, all registered participants will receive a survey to complete. At the end of the survey, you will be able to download your certificate of attendance.


To enter Spain you need a passport that is valid for at least four months from your date of arrival. For citizens of EU countries a valid identity card is sufficient. EU citizens do not require a visa. Citizens of all other countries will generally need a visa, with the exception of some countries for which the European Community has abolished the visa requirement. Nationals of those countries do not require a visa for visits to Spain lasting no longer than three months in a six-month period.


Invitation letter

Currency and exchange

The official currency is the EURO (€, EUR). It is not common to pay with 100, 200 or 500€ banknotes. If you need foreign exchange, cash or traveler’s checks, you will find ATMs, Currency Exchanges and Tax Free Services everywhere in Madrid.

Liability and insurance

The EBMT 2020 Congress Secretariat and Organizers cannot accept liability for personal accidents or loss of or damage to private property of participants. Participants are advised to take out their own personal travel and health insurance for their trip.