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Important information

Key dates


5 November, 2019 Nurses’ abstract submission deadline
15 December, 2019 Physicians, Data Management, Statistics, Quality Management’s abstract submission deadline
21 August, 2020 General registration closes (at 23:59 CET)
29 August, 2020 First live event day of the Virtual Annual Meeting 
1 September, 2020 Last live event day of the Virtual Annual Meeting 
1 November, 2020 Last day to access all content of the Virtual Annual Meeting


Opening Ceremony & Welcome Reception

All registered participants are invited to the Virtual Annual Meeting Opening Ceremony on Saturday 29 August from 12:30 to 13:15 CEST.

Exhibition Opening Hours


The EBMT 2020 Virtual Exhibition will be open for live interaction with booth agents during predetermined times, which will be announced soon. Live 1-1 chats, group chats and video conferencing will be available with booth representatives.

Outside of opening hours access to the Exhibition will still be possible, to view the booths, all content hosted at the booths, and to send an email and/or schedule a live chat for a later time.

Saturday, August 29 12:30 - 18:30 (CEST)
Sunday, August 30 08:30 - 19:00 (CEST)
Monday, August 31 09:30 - 19:00 (CEST)
Tuesday, September 1 09:30 - 18:00 (CEST)

Lunch and Coffee Breaks

Lunch and coffee breaks will still be a part of the Virtual Annual Meeting, in which we encourage our participants to visit the virtual exhibition, view the e-posters or network with your colleagues in the networking lounge. Official Meeting breaks will take place as listed in the programme planner.

Language and Simultaneous translation

The official language of the EBMT Annual Meeting is English. 

Photo and audio/video recording privileges

EBMT reserves exclusive rights to record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Recording by individuals is not permitted in the scientific and educational virtual sessions at the EBMT 2020 Virtual Meeting, unless specifically pre-authorized by EBMT. Individuals granted such privileges shall be properly registered for the event and issued the proper proof of privileges.

Please note that EBMT does not record any networking proceedings taking place at the Virtual Event; i.e. all private chats, group chats and video conferencing calls are all encrypted and completely private.

EBMT Blackout Policy

Industry is welcome to organize their own meetings or events during the dates of EBMT 2020 provided these start before or after the conclusion of the Scientific Programme and/or EBMT organized virtual networking sessions.

Cancellation and Refund Policy


All cancellations must be electronically mailed. Refund of registration fees will be as follows:

  • Delegates with cancellation requests for the EBMT 2020 Virtual Annual Meeting will be refunded, minus a 75€ handling fee, per registration.
  • There will be no refund on cancellations sent after 1 August, 2020.

Refunds will be processed in September 2020 following the completion of the EBMT Annual Meeting.


All individual hotel bookings which were made through the EBMT Accommodation Department will be refunded upon request, minus a 50€ handling fee, per room. Should you be interested in keeping your hotel booking for EBMT 2021 in Madrid, we can maintain your booking at no additional cost.

There will be no refund on cancellations sent after 1 August, 2020.

*For individuals who have both registered and booked accommodation through EBMT and wish to fully cancel both, only the 75€ registration handling fee will apply, and the 50€ accommodation handling fee will be waived.

Please kindly note that delays in reimbursements on accommodation bookings can be expected, as all requests will be processed on an individual basis over the coming weeks and months.

For Group Bookings, please contact for more information.

Certificate of attendance

Following the completion of the EBMT 2020 Virtual Annual Meeting, all registered participants will receive a survey to complete. At the end of the survey, you will be able to download your certificate of attendance.

Liability and insurance

The Meeting Secretariat and Organizers cannot accept liability for personal accidents, and/or loss of and/or damage to private property of participants, either during or directly arising from the EBMT Annual Meeting 2020. Participants shall have no claim against the Organizers in respect of any loss or damage consequential upon the cancellation of the Event due to happenings beyond the control of the Organizers, or of the virtual Event hall network becoming wholly or partially unavailable for the holding of the Event by reason of happenings of any event beyond the Organizers’ control.