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Important information

Key dates

13 December, 2020 Nurses’ abstract submission deadline
13 December, 2020 Physicians, Data Management, Statistics, Quality Management’s abstract submission deadline
14 March, 2021 First day of the Annual Meeting
17 March, 2021 Last day of the Annual Meeting

Time Zone

The EBMT 2021 Virtual Annual Meeting will take place in the Central European Time (CET) zone.

All EBMT sessions will be available on-demand after they are aired live, to be viewed at any time from any time zone.

Opening Ceremony

All registered participants are invited to the Annual Meeting Opening Ceremony on Sunday 14 March, at 18:00h.

Photo and audio/video recording privileges

EBMT reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography, Screenshots and/or recording by individuals is not permitted in the scientific, educational and business meetings during any EBMT event, unless specifically pre-authorized by EBMT. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

EBMT Blackout Policy

Industry is welcome to organize evening events during the dates of EBMT 2021 provided that these start after the conclusion of the Scientific Programme of that day, including the Abstract Sessions.

No meetings or events are to take place during the EBMT 2021 Opening Ceremony on Sunday, March 14

Cancellation and Refund Policy (for individual booking only)

All registration cancellations must be electronically mailed. Refund of registration fees will be as follows:

  • Postmarked before January 12, 2021 - 100% refund (minus €50 handling and transaction fees).
  • Postmarked from January 13, 2021 - 50% refundable minus transaction fees.
  • No refund on cancellations sent after March 1, 2021.
  • Refunds will be processed in April 2021 following the completion of the EBMT Annual Meeting.

Cancellation for accommodation bookings previously made for the face-to-face meeting in Madrid:

  • All hotel room bookings will be refunded in full minus 50€ for administration and transaction fees, per room
  • Should you have any questions about your refund for your accommodation booking, please contact

Certificate of attendance

Following the completion of the EBMT 2021 Annual Meeting, all registered participants will receive a survey to complete. At the end of the survey, you will be able to download your certificate of attendance.

Invitation letter

You may personalize and download an official invitation letter to the EBMT 2021 Annual Meeting.

Currency and exchange

The official currency is the EURO (€, EUR). 

Liability and insurance

Participants shall have no claim against the Organizers in respect of any loss or damage consequential upon the prevention or postponement of the Event, or of the virtual Event hall network becoming wholly or partially unavailable for the holding of the Event by reason of happenings of any event beyond the Organizers’ control.

Force Majeure

The celebration of the Event shall be subject to force majeure, including but not limited to acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, strikes,  inevitable accident, the non-availability of stable internet connection or any digital malfunction, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease Control or local government authority or health agencies (including but not limited to the health threats of COVID-19 or similar infectious diseases), curtailment of transportation facilities, closure of facilities, non-availability of the event premises, reduction of available personnel, limitation of events capacity or travel restrictions or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or delay a reasonable percentage of prospective Event attendees from appearing at the Event, or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Event or to fully perform the Event as originally planned.

For any one or more of the above reasons, the event may be modified, cancelled, abandoned, suspended in whole or in part, or transformed into a different format by the Organiser, without any liability, damages, fees, or penalty. In these cases, the Organiser may at its entire discretion repay the relevant fee or deposit/service charge paid by the delegate or attendees, or part thereof, but shall be under no obligation to repay the whole or part of such amount, and shall be under no liability to the delegate or attendees in respect to any actions, claims, losses (including consequential losses, costs or expenses whatsoever) which may be brought against or suffered or incurred by the delegate or attendees, as the result of the happening of any such event.