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Important information

Madrid Convention Bureau

The EBMT wishes to acknowledge the Madrid Convention Bureau in thanks for their support and hosting of the 2021 Annual Meeting in Madrid!

IFEMA Feria de Madrid

The EBMT wishes to acknowledge the IFEMA in thanks for their support and hosting of the 2021 Annual Meeting in Madrid!

Key dates


10 November, 2020 Nurses’ abstract submission deadline
13 December, 2020 Physicians, Data Management, Statistics, Quality Management’s abstract submission deadline
12 January, 2021 Early bird registration deadline
23 February, 2021 Standard registration deadline
14 March, 2021 First day of the Annual Meeting
17 March, 2021 Last day of the Annual Meeting


Opening Ceremony & Welcome Reception

All registered participants are invited to the Annual Meeting Opening Ceremony on Sunday 14 March, at 18:30h in the North Auditorium. The Opening Ceremony will be followed by the Welcome Reception.

Registration Opening Hours

Sunday, March 14 07:30 - 20:00
Monday, March 15 07:00 - 19:00
Tuesday, March 16 07:00 - 19:00
Wednesday, March 17 07:30 - 14:00

Exhibition Opening Hours

Sunday, March 14 08:00 - 18:30
Monday, March 15 08:30 - 19:00
Tuesday, March 16 08:30 - 19:00

Lunch and Coffee Breaks

Lunch and coffee breaks will still be a part of the Virtual Annual Meeting, in which we encourage our participants to visit the virtual exhibition, view the e-posters or network with your colleagues in the networking lounge. Official Meeting breaks will take place as listed in the programme planner.

Language and Simultaneous translation

The official language of the EBMT Annual Meeting is English.

Simultaneous translation TBC

Photo and audio/video recording privileges

EBMT reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography and/or recording by individuals is not permitted in the scientific, educational and business meetings during any EBMT event, unless specifically pre-authorized by EBMT. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

EBMT Blackout Policy

Industry is welcome to organize evening events during the dates of EBMT 2021 provided these start after the conclusion of the Scientific Programme of that day, including the Poster Sessions.

No meetings or events are to be scheduled on the evening of Tuesday, March 24, when the EBMT Networking Event takes place.

No meetings or events are to take place during the EBMT 2021 Opening Ceremony and Welcome Reception on Sunday, March 14.

Cancellation and Refund Policy (for individual booking only)

All cancellations must be electronically mailed. Refund of registration fees will be as follows:

  • Postmarked before January 12, 2021 - 100% refund (minus €50 handling and transaction fees).
  • Postmarked from January 13, 2021 - 50% refundable minus transaction fees.
  • No refund on cancellations sent after March 1, 2021.
  • Refunds will be processed in April 2021 following the completion of the EBMT Annual Meeting.

Certificate of attendance

Following the completion of the EBMT 2021 Annual Meeting, all registered participants will receive a survey to complete. At the end of the survey, you will be able to download your certificate of attendance.


To enter Spain you need a passport that is valid for at least four months from your date of arrival. For citizens of EU countries a valid identity card is sufficient. EU citizens do not require a visa. Citizens of all other countries will generally need a visa, with the exception of some countries for which the European Community has abolished the visa requirement. Nationals of those countries do not require a visa for visits to Spain lasting no longer than three months in a six-month period.

Invitation letter

You may personalize and download an official invitation letter to the EBMT 2021 Annual Meeting.

Currency and exchange

The official currency is the EURO (€, EUR). It is not common to pay with 100, 200 or 500€ banknotes. If you need foreign exchange, cash or traveler’s checks, you will find ATMs, Currency Exchanges and Tax Free Services everywhere in Madrid.

Liability and insurance

The Meeting Secretariat and Organizers cannot accept liability for personal accidents, and/or loss of and/or damage to private property of participants, either during or directly arising from the EBMT Annual Meeting 2021. Participants shall have no claim against the Organizers in respect of any loss or damage consequential upon the prevention or postponement of the Event, or of the virtual Event hall network becoming wholly or partially unavailable for the holding of the Event by reason of happenings of any event beyond the Organizers’ control.

Force Majeure

The celebration of the Event shall be subject to force majeure, including but not limited to acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, strikes, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease Control or local government authority or health agencies (including but not limited to the health threats of COVID-19 or similar infectious diseases), curtailment of transportation facilities, closure of facilities, non-availability of the event premises, reduction of available personnel, limitation of events capacity or travel restrictions or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or delay a reasonable percentage of prospective Event attendees from appearing at the Event, or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Event or to fully perform the Event as originally planned.

For any one or more of the above reasons, the event may be modified, cancelled, abandoned, suspended in whole or in part, or transformed into a different format by the Organiser, without any liability, damages, fees, or penalty. In these cases, the Organiser may at its entire discretion repay the relevant fee or deposit/service charge paid by the delegate or attendees, or part thereof, but shall be under no obligation to repay the whole or part of such amount, and shall be under no liability to the delegate or attendees in respect to any actions, claims, losses (including consequential losses, costs or expenses whatsoever) which may be brought against or suffered or incurred by the delegate or attendees, as the result of the happening of any such event.