Policies

The EBMT reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other).

Photography and/or recording by individuals is not permitted in the scientific, educational, and business meetings during any EBMT event unless specifically pre-authorized by EBMT.

Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

Authorized third-party companies may be permitted to photograph and/or record (audio and video) certain portions of the event for their personal use, such as social media, websites, or blog posts, provided they adhere to the following conditions:

• Prior authorization must be obtained from EBMT for any photography or recording activities during the event.
• Third-party companies must comply with all event policies and guidelines regarding photography and recording.
• Any photography or recording activities by third-party companies must not disrupt or interfere with the proceedings of the event or inconvenience other participants.
• The EBMT reserves the right to review and approve any photographs or recordings taken by third-party companies for compliance with its policies and may request removal or modification of content if necessary.

By attending the event, delegates agree to the possibility of being photographed or recorded by authorized third-party companies for their personal use as described above.

EBMT also wants to inform you that a photographer will be capturing images of the event, which might be used for communications regarding the EBMT events and promotional campaigns related to EBMT. If you do not wish to be photographed or do not wish to appear in any of the photographs online, please inform the EBMT organisers and/or the photographer.

The Meeting Secretariat and Organisers cannot accept liability for personal accidents, and/or loss of and/or damage to private property of participants, either during or directly arising from the Annual Meeting of the EBMT. Participants shall have no claim against the Organisers in respect of any loss or damage consequential upon the prevention or postponement of the Event, or of the virtual Event hall network becoming wholly or partially unavailable for the holding of the Event by reason of happenings of any event beyond the Organisers’ control.

The celebration of the Event shall be subject to force majeure, including but not limited to acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, strikes, inevitable accident, the non-availability of stable internet connection or any digital malfunction, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease Control or local government authority or health agencies (including but not limited to the health threats of COVID-19 or similar infectious diseases), also  by circumstances in connection with the military aggression of the Russian Federation against Ukraine and other military actions, general military mobilization, declared or undeclared war and several other events that may arise between the Russian Federation and the European Union (EU) and/or any member of the North Atlantic Treaty Organization (NATO) either directly or indirectly through any type of irregular and unidentified military formations including different methods of warfare and/or hybrid forms of aggressions such as cyberattacks, disinformation operations and local acts of sabotage that could affect transportation facilities, closure of facilities, non-availability of the event premises, reduction of available personnel, limitation of events capacity or travel restrictions or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or delay a reasonable percentage of prospective Event attendees from appearing at the Event, or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Event or to fully perform the Event as originally planned.

For any one or more of the above reasons, the event may be modified, cancelled, abandoned, suspended in whole or in part, or transformed into a different format by the Organiser, without any liability, damages, fees, or penalty. In these cases, the Organiser may at its entire discretion repay the relevant fee or deposit/service charge paid by the delegate or attendees, or part thereof, but shall be under no obligation to repay the whole or part of such amount, and shall be under no liability to the delegate or attendees in respect to any actions, claims, losses (including consequential losses, costs or expenses whatsoever) which may be brought against or suffered or incurred by the delegate or attendees, as the result of the happening of any such event.