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Important information

Key dates

2 November, 2022 Nurses’ abstract submission deadline
18 December, 2022 Physicians, Pharmacists, Psychologists and Psychiatrists, Data Management, Statistics, Quality Management’s abstract submission deadline
27 January, 2023 Early bird onsite registration deadline
2 March, 2023 Standard onsite registration deadline + Early bird virtual registration deadline
23 April, 2023 First day of the Annual Meeting
26 April, 2023 Last day of the Annual Meeting

Time Zone

The EBMT 2023 Hybrid Annual Meeting will take place in the Central European Time (CEST) zone.

All EBMT sessions that take place onsite will be live-streamed through our congress platform and will be available on-demand after they are aired live, to be viewed at any time from any time zone.

Opening Ceremony

All registered participants are invited to the Annual Meeting Opening Ceremony on Sunday 23 April, at 18:15h CEST, in the Blue Amphitheatre. The Opening Ceremony will be followed by the Welcome Reception.

Translations during Onsite Sessions

Onsite simultaneous translation from English to French only will be available throughout all the Nursing Sessions from Sunday to Wednesday (4 days), the Psy Day on Monday (1 day), and the Patient, Family and Donor Day on Sunday (1 day).

The livestream of the sessions will not be translated meaning that the virtual audience will follow the session in English.

Translations will only be available onsite and from English to French.

Photo and audio/video recording privileges

EBMT reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography and/or recording by individuals is not permitted in the scientific, educational and business meetings during any EBMT event, unless specifically pre-authorized by EBMT. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

EBMT Blackout Policy

Industry is welcome to organize evening events during the dates of EBMT Annual Meeting provided these start after the conclusion of the Scientific Programme of that day.

No meetings or events are to take place during the Opening Ceremony and Welcome Reception on Sunday 23 April.

Cancellation and Refund Policy (for individual booking only)

All cancellations must be electronically mailed. Refund of registration fees will be as follows:

  • Postmarked before February 10, 2023 - 100% refund (minus €50 handling and transaction fees).
  • Postmarked from February 11, 2023 - 50% refundable minus transaction fees.
  • No refund on cancellations sent after March 17, 2023.
  • Refunds will be processed in May 2023 following the completion of the EBMT Annual Meeting.

Certificate of attendance

Following the completion of the EBMT 2023 Annual Meeting, all registered participants will receive a survey to complete. At the end of the survey, you will be able to download your certificate of attendance.


NOTE: for past certificate requests, EBMT can only issue certificates for the last five editions. For more information, contact

Invitation letter

You may personalise and download an official invitation letter to the EBMT 2023 Annual Meeting at this link.

Currency and exchange

The official currency is the EURO (€, EUR).

Liability and insurance

The Meeting Secretariat and Organisers cannot accept liability for personal accidents, and/or loss of and/or damage to private property of participants, either during or directly arising from the EBMT Annual Meeting 2023. Participants shall have no claim against the Organisers in respect of any loss or damage consequential upon the prevention or postponement of the Event, or of the virtual Event hall network becoming wholly or partially unavailable for the holding of the Event by reason of happenings of any event beyond the Organisers’ control.

Force Majeure

The celebration of the Event shall be subject to force majeure, including but not limited to acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, strikes, inevitable accident, the non-availability of stable internet connection or any digital malfunction, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease Control or local government authority or health agencies (including but not limited to the health threats of COVID-19 or similar infectious diseases), curtailment of transportation facilities, closure of facilities, non-availability of the event premises, reduction of available personnel, limitation of events capacity or travel restrictions or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or delay a reasonable percentage of prospective Event attendees from appearing at the Event, or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Event or to fully perform the Event as originally planned.

For any one or more of the above reasons, the event may be modified, cancelled, abandoned, suspended in whole or in part, or transformed into a different format by the Organiser, without any liability, damages, fees, or penalty. In these cases, the Organiser may at its entire discretion repay the relevant fee or deposit/service charge paid by the delegate or attendees, or part thereof, but shall be under no obligation to repay the whole or part of such amount, and shall be under no liability to the delegate or attendees in respect to any actions, claims, losses (including consequential losses, costs or expenses whatsoever) which may be brought against or suffered or incurred by the delegate or attendees, as the result of the happening of any such event.