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Important information

Key dates

6 November, 2018 Nurses' abstract submission deadline
9 December, 2018 Physicians, Data Management, Quality Management, Statistics' abstract submission deadline
15 January, 2019 Early bird registration deadline
1 March, 2019 Standard registration deadline
24 March 2019 1st day of the Annual Meeting
27 March 2019 Last day of the Annual Meeting

Opening Ceremony & Welcome Reception

All registered participants are invited to the Annual Meeting Opening Ceremony on Sunday 24 March, at 6:30 pm in Harmonie Hall A+B+C. The Opening Ceremony will be followed by the Welcome Reception.

Lunch and Coffee Breaks

Lunch and coffee will be served at the Exhibition Hall for all Meeting participants according to the official Meeting breaks as listed in the timetable.

Language and Simultaneous translation

The official language of the EBMT Annual Meeting is English. Simultaneous translation will be available in the following sessions:

Patient Family and Donor Day, Sunday, 24th March (English <-> German)
Nurses Education Day, Sunday, 24th March (English <-> German)
Psy Day, Monday, 25th March (English <-> German)

Photo and audio/video recording privileges

EBMT reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography and/or recording by individuals is not permitted in the scientific, educational and business meetings during any EBMT event, unless specifically pre-authorized by EBMT. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

EBMT Blackout Policy

Industry is welcome to organize evening events during the dates of EBMT 2019 provided these start after the conclusion of the Scientific Programme of that day, including the Poster Sessions.

No meetings or events are to be scheduled on the evening of Tuesday, March 26, 2019, when the EBMT Networking Event takes place.

No meetings or events are to take place during the EBMT 2019 Opening Ceremony and Welcome Reception on Sunday, March 24, 2019.

Cancellation and Refund Policy

All cancellations must be electronically mailed. Refund of registration fees will be as follows:

  • Postmarked before January 8, 2019 – 100% refund (minus €50 handling fee).
  • Postmarked from January 9, 2019 – 50% refund.
  • No refund on cancellations sent after March 4, 2019.

Refunds will be processed in April 2019 following the completion of the EBMT Annual Meeting.

Certificate of attendance

Following the completion of the EBMT 2019 Annual Meeting, all registered participants will receive an email with a special username and password. Participants will be asked to log in with their username and password at a special link via the meeting website. Your certificate of attendance will be available for download once you log in.

Visas

To enter Germany you need a passport that is valid for at least four months from your date of arrival. For citizens of EU countries a valid identity card is sufficient. EU citizens do not require a visa. Citizens of all other countries will generally need a visa, with the exception of some countries for which the European Community has abolished the visa requirement. Nationals of those countries do not require a visa for visits to Germany lasting no longer than three months in a six-month period.

 

Invitation letter

Currency and exchange

The official currency is the EURO (€, EUR). It is not common to pay with 100, 200 or 500€ banknotes. If you need foreign exchange, cash or traveler’s checks, you will find ATMs, Currency Exchanges and Tax Free Services everywhere in Frankfurt.

Liability and insurance

The EBMT 2019 Congress Secretariat and Organizers cannot accept liability for personal accidents or loss of or damage to private property of participants. Participants are advised to take out their own personal travel and health insurance for their trip.

Need help?

The personal data provided will be processed according to the General Data Protection Regulation (GDPR 2016/679 ) and incorporated to a file property of EBMT which will be allocated in the EEA (European Economic Area) or in countries that are provided with the same level of protection for privacy such as countries that adhere to EU-US and Swiss-US Privacy Shield Frameworks.
Data Subjects have the right of access to his or her data and the right to rectification of any inaccurate or incomplete personal data. The Data Subject also has the right to withdraw consent, this wish will be respected, and the personal will no longer be made available. If the processing operation is unlawful the Data Subject has the right to request deletion of that data. Please write to data.protection@ebmt.org