The EBMT is pleased to offer the third edition of the EBMT Contest to actively promote dialogue and information exchange on more philosophical topics related to HCT and Cellular Therapy.
For this edition, the challenge is to film a five-minute video in which the proposed theme must be explained to patients and a lay audience in simple terms.
The five best video essays will be selected and presented in person at the 52nd Annual Meeting of the EBMT in Madrid, 22-25 March 2026.
The presentations will be judged on the quality and originality of their content, presentation skills, and response to questions. The chairs of the session, in conjunction with the audience, will decide the winner on-site in Madrid.
The EBMT Contest session is open to all congress participants: Physicians, Nurses, Pharmacists, Psychologists, and other healthcare professionals at any career stage.
Topic
How an allogeneic stem cell transplant can cure your cancer
Reward
The finalists of the session will receive full free registration to the congress. The winner of the Contest will also receive coverage for the congress travel and accommodation expenses.
Watch the short video about the last Contest Session during the 51st Annual Meeting of the EBMT in Florence:
Submission opens: 15 September 2025
Essay submission deadline: 14 December 2025
Finalists’ notifications: 10 February 2026
Please read the following instructions carefully before preparing your video essay:
It is similar to the abstract submission process; however, to differentiate, we will call the works related to the Contest: essay, or in this edition, video essay.
Video essay must be submitted online through the official EBMT Contest video essay submission system (opens in September 2025).
Submission by e-mail, or other ways, will not be accepted.
Video essays or additional text must describe original work.
Please create a user account in order to submit a video essay. The account only needs to be created once and can be re-used for additional abstract submissions.
There should be just one author.
Total length of the essay must not exceed 5 minutes, and format must be .MP4
The video essay or additional text does not need to be structured.
Text, Image/Graph and/or Table (optional).
Text must not exceed 300 words. Use standard abbreviations where appropriate. Include any other abbreviations in brackets after the full word the first time it appears. Trademarks: If brand names and trademarks are included, it is required that the appropriate corresponding symbols are used consistently, as well as, any potential conflicts of interest clearly stated.
1 Image may be included with the following criteria:
Maximum file size 500 kilobytes and a maximum of 600 x 800 pixels. Allowed file types: .gif, .jpg, .png. If your file size or pixel size is too large, you have to resize your graph accordingly.1 Table may be included with the following criteria:
Maximum number of rows: 20, Maximum number of columns: 20
The table tag or graph tag must be in an editable format and placed into the essay text to include the table or graph into your publication. The table content does not count against the total word count.Conflict of Interest: if the author has nothing to declare - please type "Nothing to declare". If there is a need to declare, kindly add the disclosures.
Affiliation should be specified. Affiliations should include institution/hospital name, and the location (city, state or province, country). Do NOT include department, faculty, or unit names.
You must complete all the online stages of the essay submission. Incomplete essays will not be reviewed.
After completing your video essay submission, you will receive a confirmation email with a video essay number. Please save this email for your personal record.
Video essays can only be submitted in English. EBMT will not translate video essays or additional text. We encourage non-English-speaking authors to have their video essays checked for grammar and spelling before submission.
EBMT is not responsible for errors in the video essay submission. We recommend you review your speech/text to ensure accuracy with no spelling, grammatical, or scientific errors. No corrections will be accepted after the abstract submission deadline.
Video Essay Modification
Video essay can be saved as a draft to be edited and modified until the submission deadline. Minor edits can also be made to a submitted video essay until the submission deadline.
Commitment
Submission of a video essay constitutes a formal commitment by the author to attend the EBMT Annual meeting and present (if accepted) orally in the EBMT Contest session at the date and time assigned by the Scientific Programme Committee.
Copyright
Authors retain copyright and are free to reuse their own work with full citation to the original published work.
All material should be original and not previously published. If a table or figure has been published before, the author must obtain written permission to reproduce the material in both print and electronic formats from the copyright owner. This rule applies for data, quoted text, illustrations, and other materials taken from previously published works not in the public domain. The original source must be cited in the figure caption or table footnote.
Encore Video Essays
The submission of encore video essays (even if the submission format was different, i.e., text) is permitted, and it should be indicated on the submission form.
Conflict of Interest Disclosure
We request all presenters to cooperate by declaring any potential conflict of interest on their slides.
Waiver
Each video essay author agrees and certifies that they: read all of the instructions above and the additional guidelines and agree to be bound by them; and waives any claims against the EBMT and any reviewer arising out of or relating to the video essay submission and review process, including but not limited to peer review and the grading of essays.
For any questions, please contact secretariat@ebmt.org
Presenting Author
Only one author is allowed per video essay. In the event of being selected as a finalist, the author should be the one presenting the work in the EBMT Contest session. If the author cannot attend in-person, the essay will be discarded and another finalist will be selected.
Withdrawal of a Video Essay
Withdrawal request should be sent to secretariat@ebmt.org before March 1, 2026. The submitter must clearly explain the reason for withdrawal.
Failure to present a video essay at the congress may lead to systematically rejecting your submission for future EBMT Annual Meetings.
Video Essay Review Process
Essays will be subjected to a single-blind review process by the EBMT Annual Meeting scientific local organising committee.
Acceptance/Rejection Notification
Only finalist authors will be notified by e-mail if their video essay has been accepted. The date, time, and type of their presentation will be confirmed.
The EBMT and the Scientific Programme Committee do not correspond on the reasons for acceptance/rejection of an essay.
Instructions for the presentation preparation will be e-mailed in due course to the finalists presenting authors.
Publication
- The EBMT Contest session will be live-streamed for the virtual audience and also recorded.
- The EBMT Contest session will be available for the attendees on the congress virtual platform for one month after the Annual Meeting dates.
For any questions, please contact secretariat@ebmt.org