In 2024, the EBMT introduced EBMT Travel Grants, a subvention programme designed to foster the engagement and participation of European and international healthcare professionals in EBMT events. These grants intend to alleviate the financial burden of in-person attendance to events, covering registration fees, and providing coverage for travel and accommodation expenses.
Delivering on our commitment to making education accessible, the EBMT Travel Grants programme aims to ensure participants from diverse backgrounds can have the opportunity to contribute to the exchange of knowledge and ideas within the EBMT community.
For the 52nd Annual Meeting of the EBMT, we are offering the following Travel Grants for Abstract Presenters. We encourage you to submit your work and check the correct option while applying.
TRAVEL GRANTS FOR PHYSICIANS:
- 8 grants for trainee / junior physician participants*
- 3 outreach grants, regardless of their seniority, for low-income or lower-middle-income country residents (including Ukraine)**
* A trainee or junior physician is defined by EBMT as having five years or less of working experience. EBMT will ask for proof of this status during the abstract submission and recommends a letter from the institution’s Head of Department. Please find a template here.
** You can check here the country classification by the World Bank Group. A proof of residency in the country would be requested if the applicant is selected.
Travel Grant Amount
The maximum reimbursement will depend on the region of residence of the participant:
- Local (city/metropolitan area): free registration
- National (country): up to 500 EUR
- European region: up to 800 EUR
- West Asia and North Africa region: up to 1,000 EUR
- International: up to 1,800 EUR
- Outreach: up to 2.500 EUR
These amounts are the maximum reimbursement a grant recipient is entitled to receive for their travel and accommodation costs. Additionally, grant recipients will receive a free registration to the congress.
TRAVEL GRANTS FOR OTHER HEALTHCARE PROFESSIONALS:
The EBMT is also offering travel grants to nurses, quality managers, data managers, statisticians, psychologists, and pharmacists, regardless of their level of seniority.
- 4 travel grants for other healthcare professionals (non-physicians)
The maximum reimbursement will depend on the region of residence of the participant:
- Local (city/metropolitan area): free registration
- National (country): up to 500 EUR
- European region: up to 800 EUR
- West Asia and North Africa region: up to 1,000 EUR
- International: up to 1,800 EUR
- Outreach: up to 2.500 EUR*
*For LMIC applicants. You can check here the country classification by the World Bank Group. A proof of residency in the country would be requested if the applicant is selected.
These amounts are the maximum reimbursement a grant recipient is entitled to receive for their travel and accommodation costs. Additionally, grant recipients will receive a free registration to the congress.
APPLICATION PROCESS
Interested participants can apply for an EBMT Travel Grant during the abstract submission process by submitting:
- CV (Curriculum Vitae)
- Letter of Motivation (maximum 500 words)
- If a trainee or junior physician, a letter from the institution’s Head of Department
Only the presenting author is entitled to apply for a travel grant.
Application for travel grant is optional, and has no bearing on the scoring or allocation of the abstract.
The deadline to apply is 14 December 2025.
SELECTION PROCESS
The Scientific Organising Committee will select the grant recipients. Applicants will be evaluated based on the merits of their work, as well as their background and Letter of Motivation.
NOTIFICATION
Selected grant recipients will be notified on 11 February 2026.
IMPORTANT INFORMATION:
- Grant recipients must provide receipts of their travel and accommodation expenses after the Annual Meeting to be eligible for reimbursement up to the maximum amount established by their corresponding grant. Expenses without receipts will not be reimbursed.
- The EBMT Travel Grant is only applicable for the presenting author of the abstract appointed at the time of submission (this can be changed in the abstract submission platform until 14 December 2025). If there is a later change of presenting author, the EBMT Travel Grant will be rescinded.
- Grant recipients must confirm their in-person attendance by checking in at the Annual Meeting Registration Area before 10:00 AM on at least three of the four days of the congress to be eligible for the reimbursement up to the maximum amount established by their corresponding grant. If the grant recipient does not confirm their attendance, the EBMT Travel Grant will be rescinded.
The EBMT Travel Grants programme is a testament to EBMT’s commitment to inclusivity, accessibility, and education. We believe that by removing financial barriers and amplifying diverse voices, we can create a more enriching and vibrant experience for all.